About this video
- Video Title: 7 - Data Sorting
- Channel: Dtouch Captain Session
- Speakers: Not specified
- Duration: 00:07:12
Overview
This video demonstrates how to sort and filter data in Excel, with a particular focus on data sorting techniques. It explains the use of quick sort icons and the sort dialog box for single-level and multi-level sorting, as well as sorting by cell color.
Key takeaways
- Quick Sort Icons: Excel provides A-Z and Z-A sort icons for quick sorting of text and numbers, but these can lead to data distortion if not used carefully (e.g., by selecting only a portion of the data). It's best to select a single cell within the data range before using these icons.
- Sort Dialog Box: The sort dialog box offers more control, allowing users to sort by values, cell color, font color, or cell icon. It also includes a "My data has headers" option for clarity.
- Multi-Level Sorting: This allows sorting data by multiple criteria sequentially. For instance, you can first sort by sales rep name and then by region within each sales rep.
- Sorting by Cell Color: The sort dialog box enables sorting data based on cell background colors, font colors, or cell icons, providing a visual way to organize data.
- Multi-Level Sorting with Icons: While possible, it requires a specific order of operations. You must sort by the secondary criteria first, then by the primary criteria using the quick sort icons.
