How to Organize Your To-Dos with Apple Reminders
Answer
Ask me anything about this video:
What is the recommended approach for handling projects within the Apple Reminders app, and why is this method preferred over using separate lists for each project?
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The recommended approach is to represent projects as tasks with subtasks. This is preferred over using separate lists for each project because completing a list requires deleting it, preventing it from appearing in completed items. Tasks within a project, however, can be checked off individually, allowing for tracking of progress and completion.
How does the speaker suggest using flags and due dates in conjunction to improve task management, and what is the purpose of the "Today" smart list?
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The speaker suggests using flags to denote tasks planned for immediate action ("I plan to work on this today") and due dates to represent absolute deadlines. The "Today" smart list combines both, showing all tasks flagged for today and those with a due date of today. This provides a focused view of tasks requiring immediate attention.
What are the limitations of creating templates in Apple Reminders, and how does the speaker work around these constraints?
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The limitation is that only lists, not tasks with subtasks, can be saved as templates. To work around this, the speaker creates a list containing the desired tasks, copies them, pastes them into the template list, removes the top-level tasks, and then saves the list as a template. When using the template, the subtasks must be manually moved to the relevant work area.
How does the speaker set up a repeating weekly review project, and what are the steps included in this weekly review?
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The speaker creates a task titled "Weekly Review" and assigns it to a specific day (Sunday). Using the "i" icon, they set the task to repeat weekly on Sundays. The weekly review includes: processing physical and email inboxes, reviewing reminders and notes from the past week, updating all project areas and to-dos, and checking upcoming events and deadlines.