Time Blocking in Notion (Easy Setup 2025)

About this Video

• Video Title: Time Blocking in Notion (Easy Setup 2025)
• Channel: Matthias Frank
• Speakers: Matthias Frank
• Duration: 00:13:02

Introduction

This video provides a step-by-step guide on setting up a time-blocking system within Notion. The tutorial covers creating a task database, integrating it with the Notion calendar, setting up recurring time blocks using Notion's automation features, and finally, adding an analytics view to track actual work against planned time blocks.

Key Takeaways

• Setting up a Notion task database: A task database is created with properties for tasks, due dates, and time blocks to manage tasks and schedule work.
• Integrating with Notion Calendar: The task database is connected to the Notion calendar for visual time blocking. This allows for easy drag-and-drop scheduling of tasks.
• Creating recurring time blocks: Notion's automations are utilized to create recurring time blocks, eliminating the need for manual entry each week. A formula is used to calculate future dates and times for these recurring blocks.
• Adding an analytics view: Additional properties ("start working" and "stop working" buttons) are added to the database to track actual work time. A separate view is created to compare planned vs. actual work time.